Sr. Recruiting Coordinator

At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.

Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.

If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.

About the role

At PitchBook we believe our people are what set us apart, and as a member of the People team your contributions will directly impact the success of our employees and the company.  PitchBook is a values-driven company. Our team embodies these values in everything we do, and we take pride in setting a positive example for our colleagues at all levels.

The People team fosters a culture of collaboration, and we hold ourselves to a high bar to consistently deliver an exceptional employee experience. We create a positive environment where employees are supported and empowered to do their best work. We push ourselves to continuously learn while leveraging diverse skill sets and perspectives to create employee-centric programs that are as impactful as they are fun. If you are driven to do great work and are committed to doing your job with passion, you have found the right team!

At PitchBook we believe our people are what set us apart, and as a member of the People team your contributions will directly impact the success of our employees and the company.  PitchBook is a values-driven company. Our team embodies these values in everything we do and we take pride in setting a positive example for our colleagues at all levels.

The People team fosters a culture of collaboration, and we hold ourselves to a high bar to consistently deliver an exceptional employee experience. We create a positive environment where employees are supported and empowered to do their best work. We push ourselves to continuously learn while leveraging diverse skillsets and perspectives to create employee-centric programs that are as impactful as they are fun. If you are driven to do great work and are committed to doing your job with passion, you have found the right team!

Primary Job Responsibilities:

Create an exceptional experience for all candidates and employees throughout the interview process

Own the end-to-end interview scheduling process including phone screens, virtual and onsite interviews, and debrief sessions while consistently meeting and exceeding internal SLAs and performance metrics

Serve as a subject matter expert and escalation point for complex scheduling scenarios, including executive-level and multi-panel interviews across time zones

Responsible for part-time front desk coverage, including greeting candidates and guests of PitchBook and ensuring an exceptional in person experience

Own communication with candidates, recruiters and interview teams on any logistics related to interviewing

Maintain integrity of PitchBook’s Applicant Tracking System (ATS), and ensure we are taking advantage of every efficiency

Open new job requisitions, while ensuring accuracy and consistency in posting across job boards

Responsible for effectively managing the background check process

Attend intake meetings with recruiters and hiring managers, as needed, to develop an understanding of open roles, and stay actively engaged in the progress of open searches

Utilize the ATS and our other metric tools to track and report on metrics

Partner with recruiters and hiring teams to identify operational gaps in coordination workflows and implement improvements that enhance efficiency, communication, and candidate experience

Participate in audits, reporting, and other data analytics activities

Partner, as needed, with recruiters to build and sustain diverse, high-quality talent pipelines aligned to current and future hiring needs

Partner with the recruiters, HR Business Partners, and HR Operations team to maintain and update job descriptions, including auditing posted job descriptions

Support the vision and values of the company through role modeling and encouraging desired behaviors

Participate in various company initiatives and projects as requested

Basic Qualifications

3+ years of experience in a recruiting coordinator role

3+ years previous experience with an applicant tracking system

Preferred qualifications

Bachelor’s degree, Communications, Human Resources, or related field

Demonstrated curiosity and a genuine interest in talent acquisition

Strong organizational skills with excellent attention to detail and ability to meet deadlines

Proven talent to think on your feet and handle issues with resourceful solutions

Demonstrated prior success in a role requiring extensive internal and external customer interaction

Excellent verbal and written communication skills

Comfortable working with stakeholders at all levels within the organization

Experienced in handling ambiguity and shifting priorities

Must be able to work independently and as a team member in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily. (Experience with Greenhouse or Workday is a plus)

Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Benefits + Compensation at PitchBook:

Physical Health

Comprehensive health benefits

Additional medical wellness incentives

STD, LTD, AD&D, and life insurance

Emotional Health

Paid sabbatical program after four years

Paid family and paternity leave

Annual educational stipend

Ability to apply for tuition reimbursement

CFA exam stipend

Robust training programs on industry and soft skills

Employee assistance program

Generous allotment of vacation days, sick days, and volunteer days

Social Health

Matching gifts program

Employee resource groups

Subsidized emergency childcare

Dependent Care FSA

Company-wide events

Employee referral bonus program

Quarterly team building events

Financial Health

401k match

Shared ownership employee stock program

Monthly transportation stipend

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.

Compensation

This position is non-exempt and paid a salary of $65,000-$75,000

Target annual bonus percentage: 7.5%

Working Conditions:

At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments—those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices—that simply can’t be replicated remotely. This role is expected to be in the office 5 days a week.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.

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Department: People.

ATS provider: Greenhouse.

Salary: Compensation This position is non-exempt and paid a salary of $65,000-$75,000 Target annual bonus percentage: 7.