HR Coordinator

About us

: Women’s Lunch Place is a 501(c)3 nonprofit organization that addresses hunger, homelessness, and poverty through innovative and integrated services that promote hope, healing, and opportunity. We work with more than 2,300 women annually, meeting each guest where she is and helping her move toward stability and self-sufficiency through our individualized case management, housing and stabilization, healthcare, day shelter community, and healthy meals programs. At Women’s Lunch Place, Dignity is Everything.

POSITION SUMMARY: Women’s Lunch Place is seeking a full-time HR Coordinator to support the daily operations of the Human Resources function. This role is ideal for an early-career HR professional who is detail-oriented, service-minded, and eager to grow within a mission-driven nonprofit environment. The HR Coordinator plays a key role in recruitment, onboarding, HR administration, payroll support, compliance, and employee engagement, ensuring smooth and consistent HR operations across the organization.

This position works closely with and supports the Senior Director of HR, allowing for continuity, efficiency, and strong employee experience across the organization. Due to the nature of

The role

, the HR Coordinator will regularly handle sensitive and confidential employee, organizational, and leadership information and must demonstrate a high level of discretion, professionalism, sound judgment, and integrity. The position also provides exposure to executive-level operations and cross-departmental collaboration, offering valuable experience within a dynamic nonprofit leadership environment.

Reports to: Senior Director of HR Exempt Status: Exempt Position Status: Full-time (40 hrs/week), Occasional weeknights/Saturdays as required Pay Rate: $60k - $63k annually ESSENTIAL DUTIES AND

Responsibilities

: HR Administration & Compliance Maintain and oversee all HR checklists and workflow tools, ensuring timely completion of recurring HR processes and adherence to established timelines and procedures outlined in the HR Manual. Act as an accessible, trusted point of contact for basic HR questions and guidance (routing to appropriate contact when needed). Maintain accurate and confidential employee records, personnel files, and HRIS data. Assist with

Benefits

administration, open enrollment preparation, and employee inquiries related to

Benefits

and HR policies. Support compliance with federal, state, and local employment laws and organizational policies, including strict I-9 and E-Verify compliance. Recruitment & Onboarding Coordinate the full-cycle recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates.

Support onboarding and offboarding processes, including preparing new hire documentation, coordinating orientations, managing separation and termination checklists, coordinating exit procedures and interviews, and ensuring timely system access, account deactivation, and paperwork completion. Payroll & HR Systems Assist with bi-weekly payroll processing through Paylocity, including auditing timecards, entering updates, and resolving discrepancies.

Run routine HR and payroll reports to support audits, budgeting, and leadership reporting. Employee Relations & Internal Communications Assist with employee relations, performance, and disciplinary matters Coordinate internal staff communications, including newsletters, organizational updates, and

Benefits

communications. Track licensure, training

Requirements

, certifications, and renewal deadlines to support compliance and staff development. Support employee engagement initiatives and organizational culture-building efforts. Coordinate and help administer the organization’s Rewards & Recognition program, including gift ordering, scheduling and coordinating celebrations, preparing recognition materials or remarks, and supporting employee appreciation initiatives. Assist with scheduling, tracking, and organizing trainings and professional development opportunities.

Support administration of the annual employee engagement survey and biannual performance evaluation process, including tracking completion, maintaining documentation, and coordinating related communications. Projects & Continuous Improvement Support ongoing and special HR projects, including policy updates, process improvements, audits, and HR analytics. Provide general administrative and operational support to ensure efficient and consistent HR department operations.

Perform other special projects as assigned by the Senior Director of HR. Other

Responsibilities

Perform additional duties as assigned by the Senior Director of HR.

Responsibilities

subject to change in this dynamic and flexible work environment. ATS provider: Paylocity.