Assistant Manager (Admin Operation)

Overview

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Job Summary

The Assistant Manager will support a team of home-based providers (NPs, PAs, physicians) focused on value-based primary care for older adults. While serving as the lead day-to-day operations coordinator for patient scheduling logistics, ensuring high-quality customer service, and achieving performance targets. This role involves supervising staff, analyzing metrics, and implementing best practices to enhance team productivity and customer satisfaction.

This position is ideal for individuals looking to make a meaningful impact in the healthcare field while working in a supportive team environment. You'll be part of an organization that has demonstrated over 25 years of commitment to innovating healthcare delivery for underserved communities, with opportunities to grow alongside our rapidly expanding multispecialty medical group.

Responsibilities

Administrative Leadership: Leading and coaching a team of non-clinical staff members to align priorities with the program’s goals.

Teams with management oversight include Call Center Agents, Scheduling Coordinators, DME Coordinators, and Front Desk Associates. Provide guidance, training, and support to ensure performance standards are met.

Staff Management: Conducting performance reviews, managing human resource topics, and fostering a culture of innovation and open dialogue within the organization. Track key performance indicators (KPIs) and analyze call metrics and referrals to identity areas of improvement and drive results

Quality Assurance: Review quality dashboards, coaching on encounter documentation, standard work protocols, and using data-driven tools to improve patient outcome and service experience. Conduct regular audits of calls and provide constructive feedback to team members to enhance service quality.

Patient Interaction: Lead team addressing escalated patient-customer inquiries and complaints, ensuring timely resolution and satisfaction.

Reporting: Assist in preparing performance reports for management, highlighting trends and recommendations for improvement.

Other Duties: Projects or tasks assigned by House Calls Management

Program Management & Strategy: Participates un strategic planning, program development, and budget management. Fosters collaboration across clinical operations, IT, and finance teams.

Program Development: Participating in leadership teams to enhance the care model through various projects, and establishing partnerships with healthcare providers, insurance companies, and technology vendors.

Qualifications

• Master's degree in business management and/or Health Care Administration is preferred.

· 5-6 in a supervisory or management role

· Experience planning, implementing and executing large scale projects

· Experience with managing Remote Staff

· Familiarity with Electronic Health Records (EHR)

· Previous experience in Call Center, scheduling logistics, social services, or Front Desk Operations

Skills & Competencies

· Bilingual: Fluent in Spanish and English (Preferred)

· Excellent communication and public speaking skills

· Knowledge of community resources and services in New York City

· Strong organizational and time management skills

· Cultural sensitivity and ability to work with diverse, underserved populations

· Proficiency in motivational interviewing and health coaching techniques

Equal Opportunity Employer

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.