Senior Executive Assistant

About the role

We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to

support the principal of a private family office. This is a high-impact role that combines executive

assistance, operations, research, project coordination, and personal assistance, requiring

someone who thrives in a fast-paced, entrepreneurial environment.

The ideal candidate is exceptionally detail-oriented, highly responsive, and naturally curious,

with the ability to anticipate needs before they arise. You'll serve as a trusted right hand,

ensuring both business and personal priorities run seamlessly while allowing the principal to

focus on strategic decision-making.

This is not a traditional Executive Assistant position. We're looking for someone who enjoys

solving complex problems, taking ownership, and finding creative solutions while managing a

wide variety of responsibilities across both business and personal affairs.

Key Responsibilities

Executive Support

● Manage the principal's calendar, priorities, and daily workflow.

● Coordinate meetings, appointments, and travel arrangements.

● Monitor schedules and proactively remind the principal of upcoming commitments.

● Prepare meeting summaries, action items, and follow-up communications.

● Screen incoming requests and prioritize urgent matters.

● Act as the primary point of coordination for day-to-day executive support.

Research & Decision Support

● Carry out due diligence and information gathering for business initiatives and

investments.

● Solve problems independently by identifying the best available solutions.

● Conduct thorough research on vendors, products, services, and business opportunities.

● Source and compare suppliers, contractors, and specialist service providers.

● Present concise recommendations with pricing, timelines, pros and cons to enable

informed decision-making.

Family Office & Operational Support

● Provide operational support across the family office.

● Coordinate documentation, contracts, and administrative processes.

● Assist with opening financial and trading accounts, ensuring paperwork is completed accurately.

● Maintain organized records and confidential documentation.

● Support operational projects from planning through execution.

Project Management

● Manage multiple projects simultaneously while keeping stakeholders informed.

● Coordinate with vendors, consultants, and external service providers.

● Track deadlines and ensure projects progress on schedule.

● Source highly specialized service providers when required.

Personal Assistance

● Coordinate travel, dining reservations, appointments, and lifestyle requests.

● Research and secure difficult-to-obtain reservations, services, or experiences.

● Handle personal errands and administrative tasks with professionalism and discretion.

● Anticipate personal needs and proactively provide solutions.

Market & Trading Support

● Monitor pre-defined market alerts and notify the principal immediately when action may be required.

● Follow established procedures regarding trading thresholds and priority notifications.

● Escalate urgent matters until they receive a response.

● Support administrative requirements related to investment activities.

Ideal Candidate Profile

We're looking for someone who is

● Resourceful, independent, and naturally curious.

● An excellent researcher who enjoys solving problems.

● Calm under pressure with strong judgment.

● Patient, adaptable, and an exceptional listener.

● Comfortable supporting high-performing entrepreneurs and executives.

● Confident making recommendations without making assumptions.

● Tech-savvy and quick to learn new systems.

● Professional, discreet, and trustworthy with confidential information.

● Exceptionally organized with outstanding attention to detail.

● Highly proactive and able to anticipate needs before being asked.

● Comfortable managing multiple priorities in a fast-paced environment.

Preferred Experience

Experience in one or more of the following areas is highly desirable:

● Senior Executive Assistant supporting founders, CEOs, or entrepreneurs

● Family office administration

● Private wealth or investment firms

● Financial services or capital markets

● Operations or project management

● High-end concierge or luxury lifestyle management

Knowledge of financial markets, investment terminology, or trading platforms is highly

advantageous but not essential.

Key Skills

● Executive administration

● Project coordination

● Research and analysis

● Vendor sourcing and management

● Calendar and inbox management

● Travel coordination

● Written and verbal communication

● Time management

● Critical thinking and problem-solving

● Microsoft Office and Google Workspace

● CRM and productivity platforms

Working Style

The successful candidate will

● Work full-time (40 hours per week).

● Be available during the principal's working hours.

● Demonstrate flexibility to accommodate changing priorities and occasional travel schedules.

● Adapt working hours when business needs require.

● Be comfortable supporting a dynamic entrepreneur whose schedule and priorities may change quickly.

Success in This Role

Success will be measured by your ability to

● Keep the principal organized, prepared, and focused on high-value work.

● Reduce administrative burden through proactive ownership.

● Deliver accurate research and thoughtful recommendations.

● Anticipate needs before they become urgent.

● Build strong relationships with vendors and service providers.

● Handle confidential information with complete discretion.

● Solve problems creatively, efficiently, and independently.

● Create structure and organization in a fast-moving environment.

Personal Attributes

The ideal candidate is

● Proactive rather than reactive.

● Highly organized and detail-oriented.

● Resourceful and solutions-focused.

● Persistent in overcoming obstacles.

● Professional, discreet, and dependable.

● Creative and able to think outside the box.

● Comfortable working independently with minimal supervision.

● An exceptional communicator who listens carefully before acting.

● Calm, patient, adaptable, and resilient.

This role is ideal for someone who enjoys becoming an indispensable partner to a high-

performing entrepreneur. If you're energized by solving problems, managing diverse

responsibilities, and creating order from complexity, you'll thrive in this position.

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

NO TRACKER. NO PROBLEM