WFH.teamOpen appFrom $6k
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Decision details from the source listing
3-4 years stated
fixed
Eastern Standard Time business hours
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What this posting tells you
Virtual Legal Administrative Assistant role supporting a solo New York law practice. Requires 3-4 years administrative or legal support experience, strong attention to detail, professional English communication, and reliable home office. Must work during Eastern Standard Time business hours. Key tasks include billing, time entry, matter management, correspondence, and scheduling using Microsoft Office, Outlook, and optionally Clio and LexisNexis. 100% remote position open to candidates in Philippines and South Africa with full-time employment.
Administrative and data entry, Care coordination, Customer success, Data, Legal, Medical billing, Operations, Software, Customer support
Philippines, South Africa
Eastern Standard Time business hours
mid-level · full_time
Administrative and data entry hiring on WFH.team
This role's listed pay is below the median among 115 comparable roles shown here. Category counts come from WFH.team's latest published remote job market snapshot.
Explore the remote job marketVirtual Legal Administrative Assistant at Assist World
About the role
We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.
The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.
Candidate Requirements
- Minimum 3–4 years experience in an administrative, legal, or executive support role
- Strong attention to detail with high data entry accuracy
- Professional written communication skills in English
- Comfortable working independently and learning new systems via video training
- Reliable home office setup with stable internet connection
- Ability to work Eastern Standard Time business hours
- Spanish language skills (advantageous but not required)
Software Requirements
- Microsoft Office Suite (Word, Excel, etc.) - Must-have
- Microsoft Outlook - Must-have
- Clio (legal case management) - Nice-to-have
- LexisNexis - Nice-to-have
- NY State court-appointed voucher system - Will train
Key Responsibilities
Billing & Time Entry
- Enter billing entries into Clio (case management system)
- Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters
- Process billing contemporaneously to keep the firm's invoicing current
Matter Management
- Open and close client matters in Clio and the NY State voucher system
- Load and organise relevant documents; save to OneDrive
Correspondence
- Draft routine client correspondence (e.g. retainer returns, payment confirmations)
- Send and manage emails via Outlook on behalf of the attorney
Scheduling & Calendar Management
- Schedule client calls and appointments in block time
- Assist with setting up and maintaining a Calendly account
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Working remotely at Assist World
Assist World is hiring for 98 active remote roles, with remote-friendly openings, application links, and job details refreshed from the public remote job inventory.
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