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U.S. Eastern Time hours; specific hours not stated
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What this posting tells you
Remote Executive Assistant role supporting a dentist and business owner with administrative, personal, and patient communication tasks. Starts at approximately 20 hours per week, with potential to grow into full-time. Candidates must communicate fluently in English and be comfortable working U.S. Eastern Time hours. Pay is not stated.
Administrative and data entry, Healthcare admin, Marketing, Patient support, Customer support
South Africa, Philippines
U.S. Eastern Time
Not specified · Part-time initially, approximately 20 hours per week · Full-time potential as responsibilities expand
- Compensation is not listed
Administrative and data entry hiring on WFH.team
Category counts come from WFH.team's latest published remote job market snapshot.
Explore the remote job marketExecutive Assistant – Dental Practice & Personal Support at Assist World
About the role
We are looking for a highly organised, proactive, and personable Executive Assistant to
support a busy dentist and business owner with both professional and personal
responsibilities.
This is an ideal opportunity for someone who enjoys taking ownership, managing multiple
priorities, and making their client's life easier. The successful candidate will initially focus on
inbox management, scheduling, administrative support, and patient communication, with the
opportunity to take on additional business, marketing, website, and practice-management
responsibilities over time.
The role will begin at approximately 20 hours per week, with the potential to grow into a
full-time position as the scope of responsibilities expands.
Key Responsibilities
Executive & Administrative Support
● Manage and organise multiple email inboxes across personal and professional accounts
● Monitor incoming messages and prioritise important or time-sensitive requests
● Manage calendars, appointments, meetings, and quarterly team reviews
● Coordinate family events, dinners, reservations, and personal appointments
● Assist with personal administration, including bills and other agreed tasks
● Keep the client organised and ensure important tasks don't fall through the cracks
● Use good judgement to determine what requires immediate attention and what can be
handled independently
Dental Practice & Patient Support
● Monitor patient enquiries received outside normal office hours
● Respond professionally to patient emails and enquiries
● Review transcribed messages from the practice's AI answering service
● Assist patients with scheduling and appointment-related queries
● Identify urgent or potentially serious patient matters and escalate them appropriately
● Communicate with patients in a calm, professional, and empathetic manner
● Maintain professionalism and confidentiality when handling sensitive patient information
Communication & Team Support
● Use Slack to communicate with the dentist when an urgent response is required
● Coordinate with members of the practice team
● Help organise internal meetings and schedules
● Act as a reliable point of contact when the client is unavailable during working hours
Future Responsibilities
As the relationship develops, there is potential for the role to expand into:
● Marketing support
● Website management and updates
● Additional practice administration
● Patient communications and follow-ups
● Broader business administration
● Additional executive and personal support
What We're Looking For
The ideal candidate will be
● Highly organised with excellent attention to detail
● Proactive and able to work independently without constant supervision
● Comfortable managing multiple inboxes and calendars
● An excellent written and verbal communicator
● Confident communicating directly with patients and clients
● Professional, friendly, and personable
● Comfortable handling confidential information
● Able to prioritise tasks and recognise when something requires escalation
● Adaptable and willing to take on new responsibilities as the role develops
● Comfortable working U.S. Eastern Time hours
Preferred Experience
Experience in any of the following would be highly beneficial:
● Executive or Personal Assistance
● Medical or dental administration
● Patient coordination or medical reception
● Healthcare customer service
● Managing multiple email accounts
● Appointment scheduling
● Practice administration
● Marketing or website management
Dental or broader healthcare experience is a strong advantage, but not essential. Training
and support will be provided where required.
Language & Communication Requirements
Because this role involves communicating directly with patients, strong spoken and written
English is essential.
We’re specifically looking for someone who can communicate naturally and professionally over
the phone and via email, with clear, easily understood spoken English.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Working remotely at Assist World
Assist World is hiring for 98 active remote roles, with remote-friendly openings, application links, and job details refreshed from the public remote job inventory.
Remote hiring signal is inferred from active confirmed-remote job listings.