Executive Assistant

About the role

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth.

Our clients include Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. We offer roles in project management, operations, finance, design, marketing, customer success, and more. Every hire is for a specific open position: one person, one dedicated client, built to last.

Every offer we make is for an open role with a single client — the kind of role that's almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.

Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but opportunity isn't. By recruiting globally for specific client roles, we've grown into one of the fastest-growing companies in the global staffing industry. Every applicant goes through the same steps, and each one is designed to let you show what you can actually do.

We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that's you, and one of our open roles fits, we'd like to meet you.

Role Summary

We are seeking an experienced Executive Assistant to support C-level executives at a fast-growing client company. This role is a step above general administrative support: you will own complex calendaring, travel logistics, communication management, and confidential information across multiple stakeholders. The ideal candidate is a strong process-builder, exceptional communicator, and independent decision-maker comfortable representing executives with discretion.

Key Responsibilities

Streamline and maintain internal processes that support C-level executives company-wide

Liaise between upper management and employees; manage internal/external executive communication

Manage professional and personal scheduling for C-level: agendas, mail, email, calls, travel, client management

Organize and prioritize work to ensure executives' top goals are met

Coordinate complex domestic and international travel; build itineraries and contingencies

Handle expense reports, reimbursements, and credit card reconciliations

Maintain professionalism and strict confidentiality with all materials

Exercise discretion when interfacing with clients, partners, and stakeholders

Prepare and format documents, decks, and reports to a high standard

Required qualifications

4+ years of direct hands-on experience as an Executive Assistant supporting one or more executives

Significant experience managing office procedures and sensitive corporate information

Strong knowledge of cloud systems, online calendars, and modern productivity tools

Excellent written and verbal communication; ability to present clearly across media

Ability to handle confidential information with discretion and adapt to shifting demands

Fully fluent in English

Skilled in modern productivity apps

Ability to commit long-term and full-time

Ability to work U.S. business hours (PT, CT, or ET)

Preferred qualifications

Prior experience supporting startup founders, VCs, or partners at professional services firms

Familiarity with executive scheduling tools (Calendly, Reclaim, Motion)

Experience handling personal and family logistics in addition to business duties

Tools & Technologies

Google Workspace, Microsoft Office, Calendly, Notion, Asana, Slack, Zoom, Concur or Expensify, DocuSign, travel-booking platforms

Core Competencies

Impeccable interpersonal and communication skills

Relationship-builder across stakeholders

Agile prioritizer of competing demands

Takes initiative; anticipates and solves problems with minimal supervision

Discreet, adaptable, and consistently professional

What We Offer

Best salaries in the industry

Work from anywhere permanently

Opportunities for growth and advancement

A fast-paced and collaborative environment

A warm, people-first company culture

Get paid in your currency of choice

Full benefits

This is a full-time, long-term remote position dedicated to one client company. Persona provides onboarding and ongoing employment support for this position.